The following documents related to the 2012 AGM are available:
AGENDA
OOC 2012 Annual General Meeting
7:00 pm, Tuesday, October 23, 2012
Sandy Hill Community Centre
| Hiking Coordinator: | Eddie Drueding |
| Cycling Coordinator: | Paula Tozer |
| Canoeing Coordinator: | Mark Glaisher |
| Snow-Shoeing Coordinator: | Tim Crook |
| Skiing Coordinator: | Mary-Anne Olivares |
| Equipment Coordinator: | Kevin Marshall-Laflèche |
| Membership Secretary: | Jim Fraser |
BREAK
Nominations for each position:
| President: | Open |
| Vice-President: | Open |
| Treasurer: | Open |
| Membership Secretary: | Jim Fraser |
| Executive Secretary: | Shahram Lotfi |
| Equipment Coordinator: | Kevin Marshall-Laflèche |
| Hiking Coordinator: | Eddie Drueding |
| Cycling Coordinator: | Open |
| Canoeing Coordinator: | Mark Glaisher |
| Skiing Coordinator: | Mary-Anne Olivares |
| Snowshoeing Coordinator: | Open |
| Social Coordinator: | Anna Gopenko |
Season: April 14, 2012 to September 29, 2012.
Day trips: 19
Weekend trips: 2 - Sandbanks and Kingston (Wolfe Island)
Number of Participants: Between 3 – 10, average of 5- 8
Overview:
OOC had a successful cycling season with day trips scheduled most Saturdays and two weekend trips. The weather cooperated for the most part. There were no participants for the first day trip on April 14 and the day trip September 22 had to be postponed due to poor weather.
Finding leaders continues to be a challenge. I was able to fill gaps in the schedule myself by leading 7 day trips and co-leading the day trip to Morrisburg.
I am pleased that the traditional cycling trip to Prince Edward County was offered Labour Day weekend and was well attended.
A copy of season trip schedule is attached. [Not available]
Issues/Concerns
The early spring in 2012 prompted some pressure to begin the cycling season early. However while I was able to schedule a trip for April 14, but there were no participants. I would not recommend to start the cycling season before early May.
Acknowledgements:
I would like to thank all of the leaders who volunteered their time to lead cycling activities. However special thanks to Hilary Seddon and Helen Apouchtine who each lead a weekend trip and a day trip. Also, special thanks to Raynald Charest who along with his duties as Club President led 4 day trips.
Also, a big thanks to Rob Burnfield for keeping the web site up to date.
Prepared by:
Paula Tozer
OOC Cycling Coordinator (October 18, 2012)
Season: January 2, 2012 to March 11, 2012
Weeks: 11 (7 of which had two ski trips per Sunday)
Trips: Total of 18 day trips
Moonlight: 3 Saturday evenings combined with snowshoing
Weekend trips: 3
Participation: Well attended
Overview:
OOC had a successful, albeit shortened ski season for the 2011/12 winter season. Unfortunately, we did not have sufficient snow for skiing until after Christmas, and the snow quickly departed in March.
As the new ski coordinator, I made a concerted effort to have a fullsome schedule with a variety of levels and trails to appeal to a wide variety of participants. Specifically, we had two special introductory ski day trips in January for novice skiers which were extremely well attended. As a result, the ski outings were a great success.
Again, we had the traditional weekend trips to Harris Farm in January, Val David in late February and Tremblant in early February with a new location at the Auberge du Coq. I am glad to report that everyone survived and is doing well following the Tremblant trip as there was a ski accident and a few other unfortunate personal mishaps. Let’s hope this will not happen in the new season!
There were three Saturday evening combined ski/snowshoe moonlight outings and potluck. They were as popular as ever, with food and fun which made for three wonderful evenings.
Acknowledgements:
I would like to thank all the leaders who supported the program and lead outings. The response was well appreciated. In particular, I would like to thank John Galbraith and Helen Apouchtine for leading the weekend trips, and to Marie-Reine Fournier in leading one of the introductory ski trips.
Also, many thanks to Rob Burnfield for updating the website, filling in many blanks, and making useful suggestions to the trip descriptions.
Prepared by:
Mary-Anne Olivares, OOC Ski Coordinator, October 2012
| Number | 2011 oct | 2012 oct | |
|---|---|---|---|
| Canoes and Canoe Equipment | |||
| Canoes | 10 | 10 | 10 |
| Canoe racks | 2 | 2 | 2 |
| Boat bumper | 1 | 0 | |
| Paddles (mostly wood) | |||
| Extra long (red) | 4 | 4 | 4 |
| Long (blue) | 11 | 10 | 10 |
| Medium (green) | 16 | 16 | 16 |
| Yellow | 5 | 5 | 5 |
| Short (White) | 2 | 2 | 2 |
| Extra short (red & white) | 2 | 2 | 2 |
| Yokes | 5 | 5 | |
| Ropes | |||
| Throw bags with flashlight in box | 8 | 7 | 8 |
| Regular ropes with flashlight in box | 2 | ||
| Large throw bags | 2 | 2 | 1 |
| Misc. length ropes | 19 | 19 | 18 |
| Misc. Canoe Shed Items | |||
| Misc. bailers | 22 | 11 | 10 |
| Canoe equipment bags | 8 | 8 | 8 |
| Power cord | 1 | 1 | 1 |
| Multi pronged power outlet | 1 | 1 | 1 |
| Floating safety rope | 1 | 1 | 1 |
| bag of AA batteries | 1 | 1 | 1 |
| Food barrel | 1 | 0 | 1 |
| Flashlights (regular) | 3 | 5 | 5 |
| Flashlights (wind-up) | 7 | 1 | 1 |
| Backpack (large-red/black colour) | 1 | 1 | 1 |
| Canoe transport foam cushions (Large) | 47 | 5 | 5 |
| Canoe transport foam cushions (Small) | 44 | 44 | |
| Canoe knee pads | 2 | ||
| Tarp | 1 | 5 | 4 |
| Mesh Bags | 6 | 6 | |
| Dry bag | 1 | 1 | |
| Work light for canoe shed | 2 | ||
| Bowl of Carabeners & whistles | 1 | ||
| Padlocks | 4 | ||
| Bag of Ropes | 1 | ||
| Sanitizing kit | 1 | ||
| Canoe seats | 3 | ||
| Life Jackets | |||
| Fluid brand- Extra large | 3 | 3 | 3 |
| Fluid brand- Medium | 5 | 5 | 5 |
| Fluid brand- Small | 7 | 7 | 6 |
| Endurance- Large | 1 | 1 | 1 |
| Endurance- Medium | 3 | 3 | 3 |
| Endurance- Small | 1 | 1 | 1 |
| Buoy-o-buoy jackets-adults | 6 | 6 | 4 |
| Buoy-o-buoy jackets-youth | 1 | 1 | 0 |
| Buoy-o-buoy life preservers (ties around neck) | 3 | 3 | 3 |
| Buoy-o-buoy jackets-small | 3 | ||
| Mustang Jacket - youth | 1 | 1 | 1 |
| Stearns- Medium | 1 | 1 | 1 |
| Keep a float(brand)-Medium | 1 | 1 | 1 |
| Trekk Marine -XXL | 1 | 1 | 1 |
| ExtraSport-XL | 1 | ||
| Canoe Accessories | |||
| Canoe Tie Down straps | 29 | 24 | 26 |
| Canoe - top straps | 14 | 14 | 19 |
| Misc. and cleaning supplies | |||
| Rake | 1 | 1 | 0 |
| Broom | 1 | 1 | 0 |
| Push broom | 1 | 1 | 0 |
| Bag of garden mulch | 1 | 0 | 0 |
| Equipment Room Inside the Hostel | |||
| Walkie-talkies (should be 5 total)-- 2 Cobra Brand missing | 3 | 3 | 3 |
| Walkie talkie charger -Missing | 0 | 0 | 0 |
| First Aid Kits- (should be 5 total)--2 missing | 3 | 4.5 | 3 |
| Water filter kits | 2 | 2 | 2 |
| BBQ Grill- missing | 0 | 0 | 0 |
| Projector screen | 1 | 1 | 0 |
| Tripod | 1 | 1 | 0 |
| Wax kit | 1 | 1 | 1 |
| Small Bicycle panniers | 2 | 0 | 0 |
| Bicycle racks- 1 missing | 3 | 0 | 0 |
| Bicyle pump | 1 | 1 | 0 |
| Green tarps | 2 | noted above | 4 |
| Laundry basket | 2 | ||
| Camping Equipment | |||
| Foamy mattress | 1 | 1 | 1 |
| Therma -rest chair support- ( to attach to a mattress) | 1 | 0 | 0 |
| Plastic water jugs | 2 | 0 | 0 |
| Pots- 4 missing | 1 | 1 | 1 |
| Pans- 1 missing | 1 | 2 | 2 |
| Ladel-1 missing | 0 | 1 | 1 |
| Spatulas- 2 missing | 0 | 2 | 2 |
| Spoon (strainer) | 1 | 1 | |
| Kitchen hand mop | 1 | 1 | |
| Pot holder | 2 | 1 | |
| Canoe Roof rack | 2 | ||
| Canoe DVD | 1 | ||
| Snowshoes | |||
| Plastic pair- Small | 3 | 0 | 0 |
| Wooden pairs-small (more like medium) | 3 | 0 | 3 |
| Wooden pairs-large | 3 | 3 | 2 |
| Metal pair | 1 | 1 | 1 |
| Plastic Pair- Large | 3 | 0 | 0 |
| Tubbs pair- Small | 4 | 4 | 4 |
| Tubbs pair- Large | 1 | 1 | 1 |
| Atlas pair-Small | 4 | 4 | 4 |
| Atlas -Large | 1 | 1 | 1 |
| Snow & Mountain pair- Large | 3 | 2 | 2 |
| Yuba pair-large | 1 | 1 | 1 |
| Skis | |||
| Skis (pairs) and poles | |||
| Fischer- no binding | 1 | 0 | |
| SNS binding type | 2 | 0 | |
| NNN binding type | 3 | 0 | |
| Fischer- skate ski-partially delaminated | 1 | 0 | |
| Salomon binding Elan | 1 | 0 | |
| 3-pin binding style | 12 | 0 | |
| Ski poles (pairs) | 14 | 0 | |
| Walking poles | 3 | 0 | |
| Ski boots | |||
| Alpina brand XL | 1 | 0 | |
| Rossignol-L | 1 | 0 | |
| Saloman 411- L | 1 | 0 | |
| Adidas -size 11-3 pin | 1 | 0 | |
| Northstar- XS-3 pin | 1 | 0 | |
| Fels- Size 8 | 1 | 0 | |
| Telemark-M -3 pin | 1 | 0 | |
| Size 42 no -name | 1 | 0 | |
| Size 40-no-name | 1 | 0 | |
| No-name -blue-approx size 5 | 1 | 0 | |
| No-name -blue-approx size 5 | 1 | 0 | |
| Skilom-Large- 3 pin | 1 | 0 | |
| Skates | |||
| Skates- figure- white | 1 | 0 | 0 |
| Administrative items | |||
| Stencil set | 1 | 0 | |
| Locker (5x4x2) | 1 | 1 | |
| 3-Drawer plastic shelving unit | 1 | 1 | |
| Bins | 3 | 3 | |
The amendments to the Club Bylaws that are contained in this PDF document are proposed for acceptance at the 2012 AGM. There are no proposed amendments to the Club Constitution.
Louise Hale
Date & Venue: 23rd October 2012 at SHCC
Presents: 39 members, including outgoing executives
|
Item |
Topic |
Description |
Action |
Deadline / Responsible |
|---|---|---|---|---|
|
1 |
2011 AGM minutes |
After correcting number of members to 186, the minutes of last year’s AGM was approved by Leo Kerner and seconded by Rob Burnfield |
No |
- |
|
2 |
President report |
No action. Report can be accessed by members on the new website |
No |
NA / Raynald Charest |
|
3 |
Activity Reports |
All the activity reports were presented by coordinators, reports will be accessible by members on the new website: |
||
|
Snow shoeing and Equipment reports were presented by Raynald Charest |
||||
|
Inventory audit report was requested by John Galbraith if done. Answer is yes, Raynald Charest to ensure it is filed |
Yes |
NA / Raynald Charest |
||
|
4 |
Hotline |
Whether keeping or cancelling the hotline was discussed. Agreed to leave the investigation of the topic to a committee nominated by new executives Jean-François would coordinate with John Galbraith |
Yes |
NA / New Exec.s |
|
5 |
Club finance |
Surplus of the club bank account was discussed. Expenses like T-shirt, business card and new website and online membership payment will reduce this. Following actions to be followed: |
||
|
Yes | New Executives | ||
|
Yes | |||
|
Yes | |||
| 2012 budget overview was approved by Jim Fraser and seconded by Mary Hicks | ||||
|
6 |
New Executives Election |
Following new executives were elected:
|
No |
NA |
|
7 |
Constitution amendment |
Motion 1: voted by majority; approved by Lorraine England, seconded by Leo Kerner Motion 2: voted by majority; approved by Lorraine England, seconded by Leo Kerner Motion 3: Voted for by 29, against by 6 and abstention by 3; approved by Raynald Charest, seconded by Jim Fraser Motion 4: approved by Louise Hale, seconded by Lorraine England |
No |
NA |
|
8 |
Recognition awards |
Following members were awarded for their efforts and contribution to the club’s improvement
|
No |
NA |
|
9 |
Additional topics |
Arranging an award for Eddie Drueding for his great effort in coordinating the hikes ► To be followed by JF |
Yes |
New Executive |
|
Social night suggested by Anna Gopenko: reiterated that Anna, as social event coordinator, has the authority to decide on organizing the events, including monthly pub nights. She should also coordinate with other activity coordinators, like Thursday evening walks to combine activities together ► Closed |
Yes |
Anna Gopenko |